Fleet & Business Calculator
Mileage Reimbursement Calculator
Calculate how much you're owed for driving, using the current IRS standard mileage rates for business, medical, moving, and charitable travel.
Your Driving
The IRS standard rate already covers gas, maintenance, insurance, and depreciation — you don't add those separately.
Reimbursement Amount
for 1,200 miles at 70¢/mile
Rate Applied
$0.70/mi
Total Miles
1,200
Annualized
$840
Per 100 miles
$70
2025 IRS standard mileage rates.
Employers aren't federally required to reimburse at the IRS rate, but it's the standard used for tax-free reimbursement and self-employed deductions. Keep a mileage log with dates, destinations, and purpose.
Frequently asked questions.
Is my employer required to reimburse mileage?
Federally, no — but some states (like California) do require reimbursement of business driving costs. Most employers use the IRS rate because reimbursement at or below it is tax-free to the employee.
Can I deduct mileage if I'm self-employed?
Yes. Self-employed individuals can deduct business miles at the IRS standard rate, or use the actual-expense method. You can't use both for the same vehicle in the same year.
What records do I need?
Keep a contemporaneous log: date, starting/ending location or total miles, and business purpose. Apps or a simple spreadsheet work — the IRS can disallow undocumented mileage.